Cobenian Steward watches your inbox, calendar, and books — drafts the replies, recovers the revenue, tells you the one thing that actually needs you today, and once a week floats a bigger idea for the business. You approve. It acts. Nothing happens you didn't want.
Works with the tools you already use — no new dashboard to learn
What it does for you
Cobenian Steward watches the same business you do, decides what matters, and either handles it or shows it to you with one tap.
Promised a quote on Tuesday and forgot? Client emailed three days ago with no reply? It surfaces every dropped commitment before your client notices.
Reads the thread, knows the client, and writes the response the way you would. You skim, hit send. For trusted situations, it sends on its own.
Reconciles meetings against time logs and invoices. Spots unbilled hours, overdue invoices, and projects that quietly went over scope.
Sends clients a smart booking link that respects your real availability and travel time. Confirms, reschedules, and holds buffers for you.
Every "I'll get back to you Thursday" becomes a tracked commitment. Nothing falls between the cracks of email, Slack, and your memory.
Open the laptop to one screen: what needs you and what was already handled overnight. No inbox triage. No status spelunking.
The advisor difference
Steward doesn't hand you another feed of alerts to wade through. It reads everything, then leads with the one thing that actually matters today — and about once a week it steps back and offers a bigger, strategic idea worth a look. It's the difference between a monitor and an advisor.
Out of the fifty things it could mention, it leads with the single move that matters most today — with the reasoning behind it, so you can trust the call or push back.
About once a week it offers one contrarian, high-leverage direction — "what if your top clients moved to flat-fee retainers?" — grounded only in your real numbers and where you said you're headed.
It automates the rote work — but on the big calls it makes the tradeoff legible and lets you decide. A good advisor builds the owner, not a dependency.
How it works
Want the deeper view? Read "How Steward thinks" → for the full Know → Judge → Act → Learn walkthrough.
One-click sign-in with Google or Microsoft. Add QuickBooks, Harvest, Slack, Teams — only what you want it to see.
For the first week, it just watches and shows you what it would have done. You correct the small stuff. It locks in your style.
Approve drafts, then graduate the easy stuff to "send on its own." Nothing reaches a client without your say-so. You can dial autonomy up or down any time.
You stay in control
You set the guardrails. It explains every decision, asks before anything risky, and shows you exactly what it did and why.
From "show me everything first" up to "just handle anything routine." Set it per kind of action, for the spots you care about.
"Never email a new client without me." "Never refund over $500." Set the lines it will never cross.
Anything headed to a client waits for your nod — and a client-facing send never graduates to "on its own" until you say so. The audit trail keeps the receipts.
Click any action to see the email it read, the rule it followed, and the alternatives it considered. No mystery.
Privacy by design
Steward reasons about who talked to whom, when, how much, and what's overdue — the metadata. It deliberately doesn't read the contents of your private correspondence. That's a core product commitment, not a setting you have to go find and switch on.
It uses the metadata of an email — who sent it, the subject, the timestamp — to spot what needs attention. It never reads or stores the body. There's nowhere in the system to even put it.
Steward only reads messages you address directly to it — a DM or an @mention. Everyday channel conversation is reduced to metadata; it never reads what your team says to each other.
From RingCentral, SMS, and voice it keeps who called, when, and how long — never the recording, the transcript, or the message contents.
In short: Steward reads who, when, and how often — not what you wrote. The only things it reads as content are the ones you hand it directly.
What you measure
Name what matters — "keep cash flow positive," "lower client concentration," "bill every hour." Steward pairs each goal with a real number it can track: your runway, AR days, unbilled hours, client mix.
No sliders to balance, no percentages to budget. It reads the actual numbers, tracks the trend toward your target, and tells you which actions are moving them — and which goal each recovered dollar belongs to.
Revisit your goals any time. The dashboard shows the dollars each one brought back — so you can see which goal every recovered dollar attaches to.
Proven value
Average results across small businesses in their first 30 days. We show you the same numbers in your own dashboard, traced back to specific actions.
Time you'd have spent on inbox triage, status updates, and rescheduling.
Unbilled hours, overdue invoices, and forgotten follow-ups it surfaced.
Operators approve almost every reply on the first read after week two.
"Three months in, my mornings start with coffee instead of triage. It found $11k of unbilled work in week one. I've stopped dreading my inbox."
Built for small business
Big-company AI tools assume you have a team to configure them. You don't have time for that. Cobenian Steward is for the owner who is also the salesperson, the project manager, and the bookkeeper — and is tired of being the bottleneck.
Captures every billable minute. Chases overdue invoices on a polite cadence. Keeps every client follow-up on time.
Confirms tomorrow's jobs, reschedules around weather, sends quotes within an hour, and reminds clients to pay.
Tracks scope creep before it eats the margin. Drafts status updates clients actually open. Logs time from your calendar.
Routes inbound leads to the right person fast. Books intros without the email tennis. Surfaces who's gone quiet.
Pricing
14 days free, no credit card. Keep going from $49/month. Cancel any time.
For the owner who does it all.
For the whole shop.
Background work — watching, drafting, daily briefings — runs on your monthly plan. Hands-on AI conversations draw from credits included each month, so a busy week never lands you a surprise bill.
Connect your accounts, watch it work for a week, and decide what you trust it to handle next. Free to try. You approve every step.